What the app can do
A plain map of what's available on the phone today and what still needs the web dashboard.
The app covers day-to-day meeting work: recording, uploading, reading, sharing, and basic team administration. Organization-wide setup and billing still live in the web dashboard rather than being rebuilt for the phone.
Most of it waits until your email address is confirmed: an unconfirmed account signs in normally and then stays on a Confirm your email screen instead of the meetings list. Meetings other people shared with you are the exception. Tapping a share link (voicecap.ai/m/<id>) opens the meeting it points at whether or not your address is confirmed, and View meetings shared with me on the Confirm your email screen opens the whole Shared with you list. In both cases you can play the recording and read the summary and transcript. See Email verification.
Meetings
| Feature | On the phone |
|---|---|
| Record | Record a meeting live, with pause, resume and discard. See Recording on your phone. |
| Upload | Pick an audio or video file from Files or Voice Memos and upload it, with the same format and size limits as Uploading a recording. |
| Meeting bot | Paste a Zoom, Google Meet, Microsoft Teams or Webex link and send the bot now or at a scheduled time, the same as Meeting bot. Only shown when your organization has turned on live meeting bots. |
| Browse | My meetings and Shared with me, grouped by day, with pull-to-refresh and infinite scroll. |
| Search | Full-text search across your transcripts. |
Reading a meeting
| Feature | On the phone |
|---|---|
| Summary, transcript, actions | The same content as Reading a transcript and Summaries: summary text and key topics, a transcript you can tap to jump the player to that line, and action items you can check off. There's no separate decisions view; the web meeting page has one and the app doesn't yet. |
| Playback | Audio, with a 15-second skip either way. It keeps playing when you switch apps or lock the screen, and the lock screen shows the meeting's name with play, pause, a scrub bar and skip buttons; the lock-screen skips move 10 seconds, not 15. Video plays too, for a meeting-bot recording that captured one, but only while the app is open. |
| Editing | Rename a meeting. Rename or merge detected speakers. |
| Deleting | Delete a meeting you have permission to delete. |
Sharing
| Feature | On the phone |
|---|---|
| Share | Turn on organization-wide access, turn on Anyone with the link can view (with copy and regenerate), share to specific groups, invite people by email, and revoke anyone's access. Whoever opens the link still has to log in, on the phone the same as on the web. Same underlying model as Share links. |
| After-meeting email | Turn the automatic recap email to participants on or off, per meeting. |
| Export | Export a meeting as PDF, Word, plain text or SRT subtitles, with sections you can include or leave out, through your phone's own share sheet. |
Team
| Feature | On the phone |
|---|---|
| Invite | Invite someone by email with a role, and see how many paid seats your organization is using. Owner and Admin only. |
| Change a role | Change a member's role. Owner and Admin only; you can't promote anyone to Owner from the app, the same as on the web. See Roles. |
| Groups | You see the groups you're in; Owner and Admin see every group. Owner, Admin, and Member can create a group. Its creator can rename it, manage its membership, and delete it, and Owner and Admin can do the same for any group. See Groups. |
Account
| Feature | On the phone |
|---|---|
| Profile | Edit your name, and set your summary-language preference. |
| Email confirmation | Until you confirm your address, the app shows Confirm your email instead of these screens, with Resend email, I've confirmed it, View meetings shared with me, and Sign out. Meetings shared with you are the one thing that still opens. Search is hidden on that list, since it covers your whole organization rather than only what was shared. See Email verification. |
| Workspace | If your account has no organization yet, the app opens a screen with Create my workspace, which makes one with you as its Owner; like everything else, it needs your email verified first. If a domain join request is waiting instead, you get Waiting on approval, with Check again to re-ask whether an admin has approved you. Both screens also offer Continue as a viewer, which opens the meetings shared with you. See Creating an organization. |
| Notifications | A reminder as each meeting on your connected calendar starts, which starts recording it when you tap it, and push and email alerts for when a transcription finishes, which open that meeting. Each has its own switch in Settings. See Notifications. |
| Minutes | Settings shows how much of the organization's minutes are used, how many meetings that leaves (counting a meeting as 45 minutes) and when the minutes reset, or Business plan · uncapped. Under it, a Member reads how many minutes the team has left and that only an owner can change the plan; an Owner or Admin reads that the plan can't be changed in the app. Once the team is out of minutes, a Member also gets Let Rokas know (with your Owner's name), which sends the request to the Owner and Admins. Viewers don't see minutes. See Plans. |
| After joining a team | The first time you open the app after joining an organization, it shows one screen saying what your role can do there, with the next step: record your first meeting, ask for a seat, or ask the owner for more minutes. It shows once on each phone. The person who created the organization doesn't get it. |
| Sign out and delete account | Both live in Settings. Deleting your account asks you to type DELETE to confirm. |
What stays on the web
- Removing or deactivating a team member, and everything about billing: adding a payment method, changing plan, buying seats. Settings links out to the web dashboard for all of it, and in the phone apps those links are hidden entirely rather than pointing at a purchase flow, following App Store and Google Play rules on external payments.
- Organization settings: name, domains, defaults.
- Changing your password. See Changing your password.
If you're a Viewer
You end up a Viewer when someone invites you at the Viewer role, or when you join a Pro or Business organization through your email domain (on Free, a domain join makes you a Member). Signing up on your own doesn't make you one. A free Viewer account gets a smaller version of the app: a single Shared with you list, search limited to what's been shared with you, a locked Record tab, and the same account and about settings as everyone else. Uploading, sharing, exporting, team and groups aren't there at all, matching what a Viewer can't do on the web either. See Roles.
The Record tab says recording needs a member seat and names the admins who can give you one. Tap Ask for a recording seat to send them the request. The tab then shows who you asked and when, and VoiceCap emails you when they answer. If they give you a seat, the app switches to the full version with recording the next time it refreshes your account.