Uploading a recording

Upload a recording of a meeting you already have as a file, and VoiceCap transcribes and summarizes it without anyone joining live.

Uploading a file

1. Click New Meeting in the sidebar and choose Upload a recording. On the New Meeting page itself, select the Upload File tab.
2. Drag your file onto the drop zone, or click it to open a file picker. You can add several files at once, up to 10 at a time.
3. Enter a title, or leave it. VoiceCap fills one in from the filename if you haven't typed anything. If you clear it, or the filename is just the one your phone or call app made up (like "New Recording 2"), the meeting is named from its summary once processing finishes. Pick a language, or leave it on auto-detect. If you know how many people speak, enter the number under People speaking. Leave it on Not sure if you don't know.
4. Click Upload Meeting.

Once you pick a file on a Free or Pro plan, a line under it compares its length with the minutes your organization has left, for example "This file is 47 min. Your team has 182 left." See Plans.

Uploading several files at once

Each file becomes its own meeting. The title and People speaking fields go away when you add a second file: every meeting is titled from its filename, and they all use the language you pick.

1. Add the files on the Upload File tab. Under the list, the form shows how long the files are in total and how many minutes your organization has left. If they don't fit, the upload button stays off until you remove files from the list.
2. Click Upload 4 meetings (the button counts your files).
3. Keep the tab open until every file shows Transcribing. The files go up one after another, and each row shows its own status.

If a file fails, the others carry on. Click Retry next to it to try that file again, or Open to go to its meeting when it failed after the upload finished. Once a file shows Transcribing, Open takes you to its meeting.

Supported formats and size limits

VoiceCap accepts audio and video files directly. There's no need to extract the audio track from a video recording first.

A file in another format, or over its size limit, is rejected before the upload starts.

What each status means

There's no fixed processing time to quote: it depends mainly on the length of the recording. The meeting moves on to the next status by itself, and there's nothing to click to speed it up.

Related

• Meeting bot
• When something fails
• Reading a transcript